The Society shall be called ′The Channel Islands Specialists′ Society′ with the sub description “For the study of stamps, postal history and postcards of the Channel Islands”.
The Society is a non profit body. Any surplus funds are applied to the benefit of the membership through the publication of Journals and books covering the studies of stamps, postal history and postcards of the Channel Islands.
Membership shall be open to all persons interested in the stamps, postal history and postcards of the Channel Islands and shall be of the following classes:
a) Ordinary members – who shall be at least 18 years of age.
b) Junior members – who shall be under 18 years of age, or be under 24 years of age and in full time education studying at an Institute of Further Education.
c) Senior citizens (over 65 years of age) and Registered Disabled in the UK.
d) Life members – after 30 years of continuous membership, members may become Life Members.
Classes (2b), (2c) and (2d) shall pay a reduced subscription, the amount to be determined by the Committee.
3. Application for Membership.
Applicants for membership should in the first place write to the Membership Secretary for a standard application form. At this stage, they should advise the Membership Secretary of their particular interests and give their reasons for wishing to join the Society.
They will be sent a standard application form which should be completed and returned, together with their first year′s subscription, to the Membership Secretary.
Any member may resign from the Society by giving one month′s notice in writing to the Membership Secretary and shall upon the date of such notice cease to be entitled to the benefits of membership but shall, however remain liable for any unpaid subscriptions or other dues owing to the Society.
5. Termination of Membership.
The Committee shall in its absolute discretion have the power to terminate the membership of any Member and such decision shall take effect from the date of dispatch of a notice of this, by recorded delivery post, to the Member at his last known address. A Member whose membership has been terminated under this Rule shall be refunded a due proportion of his subscription, at the discretion of the Committee.
The annual subscription shall be subject to amendment by the Committee as and when conditions require. Subscriptions shall, as provided in Rule (3), be paid in full on first election to membership and subsequently on 1stJanuary each year. When members join the Society, they will receive copies of all Journals published during the current year. Subscriptions shall be paid to the Honorary Membership Secretary. Members joining after 1st November of any year will automatically receive free membership for the following year. However. such members will only receive the December Journal after joining together with all the Journals for the following year.
7. The Society′s year.
The Society′s year shall be a period of twelve months ending on 31st December. The accounting year for the auction/packet accounts shall run from 1st September to 31st August, so that any money in these accounts belonging to the Society ( and not the individuals ) may be paid over to the Honorary Treasurer before 31st December in that year.
a) The management of the Society shall be vested in the Committee which shall consist of the Honorary Officers who are:- The Chairman, the Secretary, the Treasurer, the Journal Editor, the Membership Secretary, the Packet Secretary, the Auction Secretary, the Advertising & Press Officer, the Competition Secretary, and up to two ordinary Committee Members. The services of all these shall be honorary. The President will have a non executive role within the Society.
b) All honorary Officers (with the exception of the President) and members of the Committee shall retire each year and those to fill their places shall be elected at the Annual General Meeting each year. All members of the Committee shall be eligible for re-election. The President shall serve for a maximum of five years before re-election. The two Committee members (representatives of the membership) should remain on the Committee for two years and then offer themselves for re-election.
c) The Chairman shall chair meetings and be responsible for the working of the Management Committee. In the absence of the Chairman the Committee will appoint one of their Officers as temporary Chairman.
d) The Secretary shall convene all meetings of the Society and shall keep minutes of all business sessions of General meetings, Special General Meetings, Committee meetings, and if from time to time Sub Committees or Regional Committees are formed, they shall appoint Committee Secretaries who shall keep such minutes and provide copies to the Society Secretary.
e) The Treasurer shall, under the Authority of the Committee, discharge all the accounts and at the Annual General Meeting each year shall submit an audited statement of income and expenditure for the last financial year.
f) The Membership Secretary shall collect the annual subscriptions which may be owing to the Society and, on receiving the same shall be responsible for the proper disposal of the money.
g) The Committee shall have power to fix it′s own quorum.
h) The Committee shall have the power to arrange such services (including the publication of books) as may seem beneficial to the Members. It shall further have the power to make the rules and regulations for the operation of those services and to appoint Members to run them.
i) The financial arrangement for these services shall be under the control of the Treasurer, even though separate accounts may be opened and administered by those operating these services.
j) The Committee shall be responsible for the proper custody of the property of the Society.
k) The subscription (and any variants for overseas Members) shall be fixed by the Committee subject to the approval by the Members at the next Annual General Meeting.
l) The Committee may nominate at each meeting of the Society up to four members who may be called upon to organise a bourse. This bourse may not be in operation during the presentation of displays by Members or Guests of the Society.
9. Annual General Meeting.
An Annual General Meeting shall be held once in every year, and included in the business of any such meeting, a financial statement should be presented by the Treasurer, followed by the election of Honorary Officers and of the Committee of Management.
The Secretary shall give 14 days notice in writing or through a notice in the Society′s Journal to each Member of The Society of the intention to hold an Annual General Meeting.
The quorum necessary for the transaction of business at an Annual General Meeting shall be seven in addition to any Officers or Committee Members present.
10. Extraordinary General Meeting.
An Extraordinary General Meeting may be requested by a minimum of five Members who must state clearly the business to be transacted at the meeting. The Honorary Secretary will then convene a meeting at the earliest possible date after giving notice in the Journal and/or the Philatelic Press.
11. Alteration of Rules.
No alteration of these rules shall be made, except at an Annual General Meeting or at an Extraordinary General Meeting specifically for that purpose. The proposed alterations shall be clearly set out in the notice convening the meeting.